One of the key advantages of having ClearRisk as your Risk and Claims Software provider is that our system is built by Risk Managers, for Risk Managers. Our team prides itself on understanding the daily challenges and needs of our customers. 

With over 15 years of experience helping 300+ happy risk departments optimize risk in their organizations - we believe that we know our customers pretty well! This blog represents many of the transformational customer experiences that we’ve seen over the years.

So, if you’re a Risk Manager ready to move away from spreadsheets and manual tasks, this story offers you a sneak peek into what it would be like to finally have the risk & claims system you deserve. And for the ClearRisk customers stumbling upon this article, we hope you can at least nod your head and relate!

A Day in the Life of a Risk Manager

Picture this: You’re the Risk Manager at a large organization. You check your email one morning and see a dozen new incident reports came in over the weekend. You become frustrated that you have to spend your day documenting these claims in your master spreadsheet.

The whole process is an administrative nightmare. Most of the incident reports are missing critical information. You send a few emails and make a few phone calls, but you fail to reach many of the claimants. You never had time to update your policy spreadsheet, so you have to sort through paper files to find what you’re looking for. You call your adjuster for help only to find out that he is out of office until the end of the week.

You’d much rather spend your time being proactive and strategic, but instead you’re overwhelmed with redundant data entry and administrative tasks. What’s even more frustrating is that you feel like you can’t trust your data. You have upcoming  management meetings that you need to be prepared for. Ideally you’d be able to report on how much your claims are costing, and highlight problem areas that should be addressed. 

It’s impossible to see trends in data that’s scattered in too many different places. You’ve noticed a ton of errors and outdated information in your spreadsheets. Financial transactions are difficult to keep track of, and you suspect that you’re paying too much premium for coverage you don’t require but don’t have the data to prove it. 

If that wasn’t stressful enough, renewals are around the corner and your broker just reached out asking for a laundry list of documents. You can’t remember the last time you updated your asset and vehicle schedules. You have to chase the information you need from several departments across the organization. To top it all off, you’ve been hearing horror stories from your peer network about the hard insurance market, and feel anxious about keeping your premiums at an affordable level. 

Enter ClearRisk.

Incidents are now reported through an online webform with automated email notifications. Required fields ensure there is no missing information, and details automatically populate inside ClearRisk. You can quickly review each incident and determine if you need to open a claim. All policies are housed inside the system and it's easy to associate each claim to its corresponding policy. A bidirectional system integration allows you to assign claims to your adjuster in one click. Manual data entry is eliminated and you have more time to spend improving risk programs.

You feel empowered that you don’t have to chase data anymore, and can pull reports in seconds from ClearRisk’s pre-built report library. You can also build customized reports with any specific fields and filters you need. All reports can be displayed into visually appealing dashboards that you share with the board/counsel, brokers, and insurance markets. 

There is full financial transparency between the board and the risk department. Financial transactions for each claim are easily tracked and roll up into a financial summary view, including payments, reserves, and recoveries. You can easily identify trends and recommend ways to mitigate preventable losses. 

You feel confident that you understand the financial impact of your claims, and are empowered to negotiate terms with your insurers. Loss runs improve because claims are closed faster and frequently occurring preventable claims are mitigated. Loss run data reveals you’ve been overpaying past your SIR on several policies, and you’re able to get the overpaid amount reimbursed. 

Due to the increased strategic nature of your job, the board/management relies on your insight to inform major capital-spending decisions. Manual data entry is eliminated and you have more time to spend improving risk programs. You’re able to be proactive on your renewals and send the broker your schedules and loss runs ahead of time, limiting the amount of follow-up correspondence. All the time and money you save the company/city got you a promotion into a senior risk management role, as you can now focus on the bigger picture. 

Conclusion 

A Claims & Risk system uses automation to free up valuable time & collect data you can trust. ClearRisk’s streamlined claims intake, coupled with third party integrations & automatic email notifications reduce manual tasks & data entry by up to 90%. 

“ClearRisk’s system is intuitive, saves a lot of time over the course of a year, and does everything we had hoped for in a claims system.” GK, Manager of Risk & Insurance, City of St. Albert. 

Having all data located in a centralized database, in addition to a custom report builder allows you to pull all fields within the system to be included in any report necessary. Risk registers and heat maps help inform capital spending decisions & mitigate high frequency losses. 

“We can now easily report on historical and current data, allowing us to better predict future occurrences and implement measures to reduce losses. In the past five years, we’ve reduced our claims costs by 50%” IF, Deputy Commissioner & Risk Manager, City of Saint John

During a hard market, insurance coverage is increasingly competitive, as carriers are reluctant to assume responsibility for risky clients. Systems like ClearRisk help conduct actuarial analysis to determine your optimal deductible levels, save on premiums, and budget to take on more risk in house. 

A system also helps your risk team be proactive by sending loss runs & schedules to your broker 90 days ahead of time. This reduces follow-up questions and shifts the dynamic with the carrier, saving months from the renewal process.

“If you don’t have a system, it’s much more difficult to collect that information and tell that story to your broker, insurer, and the carrier.” -JR, Insurance & Risk Management Officer, City of Kawartha Lakes

Now… if you made it to the end of this blog post, you’re probably ready to move from manual processes and spreadsheets to the system you deserve.

Built by Risk Managers for Risk Managers, ClearRisk is a powerful yet accessible Claims and Risk System, made for organizations that don’t have the budget or capacity for one of the huge systems.

So, what are you waiting for? Book a demo with ClearRisk here.